---
title: "How to invite a user via email"
description: "Invite one person or several at once by email. They receive an invitation and appear in your user list with the status Invited until they complete registration."
source: "https://docs.blend-ed.com/product/users-roles-and-teams/how-to-invite-a-user-via-email/"
---

# How to invite a user via email

**Who can do this:** Super Admin, Admin, or Staff with the User Management permission

Invite one person or several at once by email. They receive an invitation and appear in your user list with the status **Invited** until they complete registration.

## Steps
**Step 1:** Go to **Users > All**.

![How to invite a user via email screenshot 2](/_astro/image2.Dm24J_kG_3Ha0e.webp)

**Step 2:** Click **+ Add user** at the top right, then choose **Invite via Email**.

![Add user dropdown showing Invite via Email and Upload CSV file](/_astro/image3.MSL5l0rH_zvoVb.webp)

![Add user dropdown showing Invite via Email and Upload CSV file](/_astro/image4.ClQ9EKsS_Z1DBNU3.webp)

**Step 3:** In the **Invite User** dialog, set **User role** to the role these people should have.

**Step 4:** Type an email address into the **Email** field and click **+ Add User**.

The address appears below the field as a chip. Repeat for each person you want to invite with this role.

![Invite User dialog with one address added as a chip](/_astro/image5.y841N_5U_mB6Q7.webp)

To remove an address before sending, click the **×** on its chip.

**Step 5:** Click **Enroll Learners** to send the invitations.

![How to invite a user via email screenshot 6](/_astro/image6.C8CJvx9b_Z27c3zG.webp)

Each person appears in your user list with the status **Invited**. Until they register, their row shows their email address instead of a name, and the **JOINED ON** column shows a dash.

![All Users list showing an Invited user](/_astro/image7.crmypSKB_1ja1XW.webp)

**Note:** The role applies to every address in the dialog. To invite an admin and a learner, send two separate invitations with the role changed between them.

**Tip:** Invite people as Learners if you’re unsure. It’s easy to change afterwards, and starting with less access is safer than starting with more.

## What the person receives
The invited person gets an email titled **You have been invited to join [your organisation]** with a **Complete Registration** button.

![The invitation email](/_astro/image8.f_5xsgsD_2YkcH.webp)

![The invitation email](/_astro/image9.BhgU8QEU_Z23F5vk.webp)

Clicking the button opens a registration page where they enter:

| **Field** | **Notes** |
| --- | --- |
| **Full name** | Required |
| **Email** | Pre-filled from the invitation and can’t be changed |
| **Public username** | Between 2 and 30 characters |
| **Password** | Must meet the platform’s password criteria |

![The Get started registration page](/_astro/imagea.d0PHU9Ct_Zhshcm.webp)

Once they click **Create an account for free**, their status changes to **Active** and their name replaces the email address in your user list.

**Note:** They must register with the email address the invitation was sent to. The invitation email states this explicitly, and the address is locked on the registration form.

**Tip:** If someone says the invitation never arrived, ask them to check their Promotions and Spam folders. The email comes from a DoNotReply address, which some inboxes filter.

## Related articles
- [How to bulk import users with a CSV file](/product/users-roles-and-teams/how-to-bulk-import-users-with-a-csv-file/)
- [How to assign or change a user’s role](/product/users-roles-and-teams/how-to-assign-or-change-a-user-s-role/)
- [How to edit a staff member’s permissions](/product/users-roles-and-teams/how-to-edit-a-staff-member-s-permissions/)